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Getting the Most from Your Suppliers

Our wonderful venue teams and suppliers are full of knowledge and fab ideas. We've been collecting their advice on how to deliver an expert event and get the most out of your venue and partners.

Jennifer Walker, Head of Banqueting House


What makes a fantastic event?

Excellent communication is key. Listening to the wants of the clients but also advising what genuinely works for the venue.


Why should you trust your suppliers or venue teams?

Our suppliers as handpicked for their expertise, absolute professionalism and ability to provide the very best service in some pretty tricky venues, often with lots of restrictions.


What takes top priority when planning an event?

Confidence in the suppliers. Being able to trust that you, your client and the venue are in safe hands, as well having a shared vision of the overall look and feel of the event.


What key detail do people often forget?

How hard everyone works to bring it all together so "effortlessly”!


Aundrea Insinna, Director of Greathire


What makes a fantastic event?

When the host and the planner are able to communicate and turn the dream into a reality. There is always a special moment when everything comes together – the setting, the lighting, the sound, the food, and the atmosphere are all just right and the magic happens. Well, it feels like magic, but really it’s just a carefully orchestrated event proceeding as planned.


Why should you trust your suppliers or venue teams?

They are the professionals. Just like any expert, they have the education and the experience. They also a reputation to protect and what to do well for you. We are all only as good as the last event we are working on.


What takes top priority when planning an event?

WRITE everything down; the devil is in the detail. There is no dress rehearsal for an event, so it must be perfect first time.

Planning for the worst-case scenario is a great way to make sure it all goes well. The back of house communication is everything. There is no one secret to the success of an event – it’s down to hundreds of little things working together.


What key detail do people often forget?

That their suppliers will come to the rescue when they are in trouble if they have a good relationship! Also to schedule the supplier installations properly, and you’d be amazed how often people forget to check that all their props fit into the space!

Perhaps most importantly though, I wish everyone knew that low budgets just make us more creative. It’s amazing what we can do with very little money.


Victoria Holcomb, Senior Events Manager, The Natural History Museum


What makes a fantastic event?

Plenty of imagination and pushing the boundaries!


Why should you trust your suppliers and venue team?

They know their venues or service inside out and know how to get the most out of them and use them to make your event unique.


What takes top priority when planning an event?

Making sure you have clearly defined your timings and that they run like clockwork – this can be the difference between an ok event and a great event.


What key detail do people often forget?

To look after their suppliers as well as the guests, as this will help you get the best out of them.


Look out for part two next month!




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